From the National Council on Disabilities
Proposals must be submitted by the following date (due by 5 p.m. submitter's local time): March 8, 2012
Review Criteria: National Council on Disability approved criteria. Please see the full text of this solicitation for further information.
Award Administration InformationAward Conditions: Please see the full text of this solicitation for further information.
Reporting Requirements: Additional reporting requirements apply. Please see the full text of this solicitation for further information.
- Televised emergency announcements by officials not including American Sign Language interpreters
- Inaccessible emergency notification systems
- Inaccessible evacuation maps
- Websites with emergency information that is not accessible to screen readers used by people who are blind or low vision
- Shelters unable to communicate with people that are deaf or hard of hearing
- Emergency communication in language inaccessible to people with intellectual or developmental disabilities and people with limited English proficiency
- People with disabilities not able to contact 9-1-1 via text-based communication
Suggested Framework for ResearchThe National Council on Disability is interested in answering the following questions:
- What are the current barriers to effective communication before, during, and after emergencies for people with disabilities?
- What is the impact of emerging technology for effective communication before, during, and after emergencies for people with disabilities? How can technology facilitate effective communication before, during, and after emergencies for people with disabilities?
- Are broadcasters complying with current rules regarding accessibility of emergency information? Are these rules/regulations enough or is more needed?
- Are state and local governments complying with their effective communication legal obligations before, during, and after emergencies?
- Are disability laws being enforced as they relate to effective communication before, during, and after emergencies for people with disabilities?
- What promising practices have been implemented at the federal, state, and local levels to address effective communication before, during, and after emergencies?
- What policy barriers are there in federal emergency management policy that prevents increasing the availability and access to assistive effective communication for people with disabilities?
- Are current emergency alert systems accessible to all people with disabilities? If not, what is being done to improve the accessibility of such systems? Also, what are the barriers to making them fully accessible?
- More and more states, cities, and towns are using enhanced or reverse 9-1-1 to communicate during emergencies with its residents. Are such systems accessible to all people with disabilities? If not, what is being done to improve the accessibility of such systems? What are the barriers to making them fully accessible?
- What are the cost-effective solutions to providing fully accessible effective communication before, during, and after emergencies?
- An in-depth understanding of the current state of affairs related to effective communication before, during, and after emergencies for people with sensory disabilities (deaf, hard of hearing, blind, low-vision, deaf-blind, and speech disabilities) as well as people with intellectual or developmental disabilities and people with psychiatric disabilities
- Identify and promote pomising/best practices
- Recommendations for improving effective communication before, during, and after emergencies for people with sensory disabilities (deaf, hard of hearing, blind, low-vision, deaf-blind, and speech disabilities) as well as people with intellectual or developmental disabilities and people with psychiatric disabilities
- A detailed preliminary framing paper and outline of the final report
- A revised detailed framing paper and outline of the final report
- An initial draft report incorporating the findings, conclusions, and recommendations that can be drawn from the examination
- A second draft report which will which will incorporate the findings, conclusions, and recommendations that can be drawn from the examination and incorporating recommended revisions derived from NCD staff, Council members, and external peer reviews
- A final report incorporating recommended revisions derived from NCD staff, Council members, and external peer reviews.
PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS
The proposal must be signed by an official authorized to bind your organization. You must submit an original and 4 copies of your technical proposal and an original and 4 copies of your business proposal, including an e-mailed/electronic file copy of the technical and business proposal, to:
1331 F Street, N.W., Suite 850
Washington, DC 20004-1107
The Government will evaluate proposals in accordance with the evaluation criteria set forth in this request for proposals.
It is understood that your proposal will become part of the official contract file.
This solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal.
To assist you in the preparation of your proposal, the Government estimates the effort to perform this contract to be as stated below. These numbers are furnished for the offeror's information only and are not considered restrictive for proposal purposes.
2. CLERICAL 300
Proposals which merely offer to conduct a program in accordance with the requirements of the Government's scope of work will not be eligible for award. You must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.
A detailed work plan must be submitted indicating how each aspect of the statement of work is to be accomplished. Your technical approach should be in as much detail as your consider necessary to fully explain your proposed technical approach or method. The technical proposal should reflect a clear understanding of the nature of the work being undertaken.
The technical proposal must include information on how the project is to be organized, staffed, and managed. Information should be provided which will demonstrate your understanding and management of important events or tasks. You must explain how the management and coordination of consultant and/or subcontractor efforts will be accomplished.
The technical proposal must include a list of names and proposed duties of the professional personnel, consultants, and key subcontractor employees assigned to the project. Their resumes should be included and should contain information on education, background, recent experience, and specific requirement related or technical accomplishments. The approximate percentage of time each individual will be available for this project must be included. The proposed staff hours for each of the above individuals should be allocated against each task or subtask for the project.
The technical proposal must provide the general background, experience, and qualifications of the organization. Similar or related contracts, subcontracts, or grants should be included and contain the name of the customer, contract or grant number, dollar amount, time of performance, and the names and telephone numbers of the contracting officer's technical representative or project officer and contracting/grants officer.
The technical proposal must contain a discussion of present or proposed facilities and equipment which will be used in the performance of the contract.
The technical proposal must be prepared and submitted in the following format:1. Abstract (no more than 2 pages)
A two-page summary shall be provided abstracting the proposal contents (e.g., objectives, activities, expected outcomes) in language understandable to an informed layperson. The narrative should be limited to no more than 250 words.
2. Table of Contents
3. Introduction (no more than 20 pages)
Offerors shall summarize, in their own words, the purposes and objectives of the project to demonstrate their complete understanding of NCD's intent and requirements. This section also should contain a specific statement of any interpretations, questions, qualifications, limitations, deviations, or exceptions to the Solicitation's scope of work and the extent to which the offeror's proposal can be expected to meet the requirements set forth in the scope of work.
4. Procedural Plan (no more than 40 pages)
This section shall fully describe the theoretical and technical approaches the offeror will employ in complying with each task in the scope of work. While a general statement of strategy is appropriate, the offeror shall be specific in describing the manner in which the overall review will be conducted, and the intended approach to the design.
5. Management Plan and Schedule (no more than 15 pages)
The management plan shall show the feasibility of implementing the offeror's resources. The offeror shall present a time chart that specifies the amount of time (in person days) each staff member will commit to implementing each task. The plan shall present a clear description of the working relationships among personnel. Finally, the plan shall contain a method for insuring the timely and successful completion of each work task.
Personnel with major responsibilities shall be listed by name, title, position, academic background, relevant experience, responsibilities with the project, and the extent to which this commitment is assured. This section should include specific time commitments of staff to other projects, both Federal and non-Federal. Consultants who have agreed to serve on the project should be similarly identified and assurances of their commitment included. The Project Director shall be committed for no less than approximately 60 percent of the contract. Vitae for all principal personnel, including consultants, should be appended to the proposal. Each curriculum vitae should be limited to not more than two (2) pages and should emphasize areas of experience directly relevant to this work statement.
7. Organization Experience
This section shall describe the offeror's pertinent experience and qualification in conducting work of a similar nature. Offerors shall offer evidence of not more than 5 previous related assignments, including the names and telephone numbers of client project offices who would be able to comment on the offeror's performance of those assignments. Summaries (not to exceed one page) of related work shall be included. References to products resulting from these related activities shall also be included.
This section shall identify those resources (other than personnel), facilities, and equipment (e.g., library holdings, computer hardware, and software) available for use in conducting this project. Offeror should address accessibility for persons with disabilities.
9. Current Contractual Obligations
Each offeror will be required to outline both Federal and non-Federal contractual obligations existing during the course of his award for all projects involving personnel who will be assigned to this project. Such organizations/agencies must be identified by name and the percentage of work time allotted to these projects by personnel committed to the proposed project must be provided.
10. Issues and Associated Data Items
When responding to the Tasks, when identifying what should receive emphasis, careful consideration should be given to the issues identified, their associated data items, and the statement of products desired in the Final Report.
All information provided by NCD must be returned to NCD upon completion of the analysis and no later than 10 working days after the completion of the contract. The information may not be reproduced or released without the prior written permission of NCD.
11. Rights in Data, Copyright, and Disclosure
a. Data – The term data as used here includes written reports (progress, draft, and final), electronic format and work of any similar nature that is required under any resulting Cooperative Agreement to perform this project. It does not include the contractor's financial reports, or other information incidental to contractor administration. Data submitted to and accepted by the NCD under the cooperative agreement shall be the property of the NCD, and NCD shall have full and unlimited rights to use such data for any purpose in whatever manner deemed desirable and appropriate, including making it available to the general public. Such use shall be without any additional payment to the contractor. Data may be published as the property of NCD without giving authorship to the contractor.
b. Copyright – The contractor relinquishes any and all copyrights and/or privileges developed under any Cooperative Agreement. The contractor shall not include in the data any copyrightable matter without the written approval of NCD, unless the contractor provides the NCD with the written permission of the copyright owner for the NCD to use the matter.
c. Disclosure – The contractor agrees not to divulge or release any information, reports or recommendations developed or obtained in connection with the performance of any Cooperative Agreement with NCD, and not otherwise available to the public, without the prior approval of the NCD.
d. Final approval of deliverables
All final deliverables are the product of NCD and require acceptance and approval by NCD. NCD reserves the right to make substantive edits to any final deliverables.
12. Award Information
The Government will make award to the responsible offeror(s) whose offer conforms to the solicitation and is most advantageous to the Government, cost or price and other factors considered. For this solicitation, technical quality is more important than cost or price. As proposals become more equal in their technical merit, the evaluated cost or price becomes more important. As the technical merit and the evaluated cost or price become essentially equal, other factors may become a determining factor.
Upon notification of intent to award, the Contractor will be expected to:
*Develop and submit a timeline and deliverables schedule that will be used to guide the conduct and monitor the work;
*Develop and submit a payment schedule chart to be used for installment payments of the award;
*Meet with select NCD staff and board members.
Throughout the project, the Contractor and Contract Officer will conduct mutually agreed upon monthly teleconference calls and/or biweekly meetings, set-up and arranged for by the Contractor, to include other project staff members, NCD staff and, as appropriate, selected project advisors and NCD board members. The Contractor will also provide monthly electronic progress reports to the NCD contractor Officer. The contractor will also present to the full Council at a quarterly Council meeting and should factor the travel expenses into the project budget.
Business ProposalThe business proposal should contain a detailed budget for the project and the certifications and representations required by OMB Circular A-110.
Technical Evaluation CriteriaEvaluation criteria will score proposals with a maximum of 100 points, divided as follows:
1. A clear understanding of the nature of the work (20 points)
The proposal presents a clear understanding of the tasks required and the importance, quality and reliability of those tasks. The proposal will present the rationale/interpretation of the project approach.
2. Procedural Plan (30 points)
The proposal contains evidence of a fully described technical approach to comply with each of the tasks in the scope of work. The proposal is consistent with the goals, objectives, compliance requirements, and is practical in terms of producing needed information, analysis and recommendations.
3. Management Plan and Schedule (20 points)
The degree to which the project team, including any use of consultants, is organized, managed, and motivated to accomplish effective and efficient implementation of all tasks to be completed. The proposal budget is appropriate to the administration of the project. The time frame is realistic. Plans and schedules to assure smooth cooperation with the NCD staff involved are evident. The proposal clearly identifies who will be key personnel and includes a table showing the number of person-days by tasks for each of the key personnel.
4. Personnel (15 points)
The proposal provides evidence of the specific qualifications and skills of staff and consultants to be assigned to this project, and their experience and familiarity with the topic, including relevant laws, regulations, procedures and practices in the Federal Government. Skills in writing, and conducting research should also clearly demonstrated.
5. Organizational Experience (15 points)
The degree to which the overall experience and past performance of the offeror in executing similar projects should be described. Evidence of related assignments should be detailed. Offeror shall present evidence of related assignments, including the names and telephone numbers of previous project officers who would be able to comment on the offeror's performance of those assignments.
Project Start DateThe projected start of the contract is April 16, 2012. The first complete draft of the report is due to NCD by December 1, 2012. The final draft of the report is due to NCD by January 14, 2013.
Furthermore, the vendor will be expected to arrange and conduct monthly teleconference calls with NCD staff and board members, will provide monthly progress reports to NCD staff, and will also be expected to meet with select NCD staff and Board Members upon the awarding of the contract. The vendor is also responsible for reasonable accommodations at any meetings, events, forums, focus groups, etc. (i.e. sign language interpreters, CART reporters, and other such providers, as well as documents or other materials that are made available in public forums), associated with this agreement.
The contractor will also present to the full Council at a quarterly Council meeting and should factor the travel expenses into the project budget.
Formatting Guidelines Project Start Date
Smart Quotes and Apostrophes
Headers and Footers
Widows and Orphans
Spacing After Periods
Legal Cases/Bills/Laws, etc:
PROPOSAL REVIEW INFORMATIONReviews of proposals submitted to NCD are solicited from peers with expertise in the substantive area of the proposed project. These reviewers are selected by NCD staff charged with the oversight of the review process. Care is taken to ensure that reviewers have no conflicts with the proposer. Special efforts are made to recruit reviewers from non-academic institutions, minority-serving institutions, or adjacent disciplines to that principally addressed in the proposal.
All proposals are carefully reviewed by at least three other persons outside NCD who are experts in the particular field represented by the proposal.
Reviewers will be asked to formulate a recommendation to either support or decline each proposal. The NCD staff assigned to manage the proposal's review will consider the advice of reviewers and will formulate a recommendation.
A summary rating and accompanying narrative will be completed and submitted by each reviewer. In all cases, reviews are treated as confidential documents.
Notice of Award
CONTACTS FOR ADDITIONAL INFORMATIONInquiries regarding this study should be made to:
Robyn Powell, Attorney Advisor telephone: 202-272-2008 email: firstname.lastname@example.org